A lot of planning and work goes into a regatta. Your kids are doing their part taking care of the boats before and after regattas...but we need help from parents in setting up/staffing/taking down tents, taking photographs, selling concessions, hosting pasta parties as well as other tasks related to the Stotesbury regatta in Philadelphia. Find out more about our volunteer needs.
Soon after the season kick-off meeting in early March, you will receive an email from our volunteer coordinators to let you know what the jobs are and when you can sign up. We ask that every family sign up for at least six (6) volunteer slots over the course of the season. You will have fun, get to know other parents and kids, and you should not miss any of your child’s races.
Thank you in advance for your help! The rowers truly appreciate all that is done for them and we cannot make this program work without you.
Volunteering falls into three buckets:
Hospitality at each regatta
CCCRC has a hospitality tent at each regatta with food and drinks for our teams. Our number one priority is providing a source of quality nourishment to our athletes as our tent, for many rowers, is their sole source of sustenance throughout the day. There are about 70 rowers and six coaches who rely on the hospitality tent. The tents, ice chests, tables, food, drinks, and supplies are usually set up about an hour before the start of each regatta. We need six people to pitch our large 10×20 tent and help set it up, then one parent will manage the area by keeping it tidy and stocked. Parents sign up to supply food, drinks and ice. At the end of the day, several parents are needed to break everything down, clean up, and pack up. The logistics for delivering tables, coolers, tent(s) and supplies will be communicated by the Hospitality Coordinator. Volunteers sign up using Sign-Up Genius.
Assisting with the running of regattas. These volunteering positions vary from race to race. They might include being a finish line timer, stake boat holder, or launch driver. To be a launch driver, you must be certified by completing an online course and coming out in the launch with one of the coaches prior to race day. The coaches will walk you through the ins and outs of launch set up and let you do some driving. They will also point out things to avoid on the Potomac.
Each regatta is a new adventure and CCCRC is given different positions to fill, sometimes at the last minute. This work gives parents a chance to learn more about crew and, no kidding, to have fun! Details on how to be a boathouse volunteer and more specific descriptions of the jobs will be available closer to the crew season.
Pasta Dinners, held the nights prior to regattas
The last important volunteer need is around the Pasta Dinners. These dinners usually take place on Friday nights before regattas to provide camaraderie, a team building opportunity and a carbohydrate load. The host family offers their house and coordinates the event. The host can opt to recruit three or four other parents to help provide the food, serve and clean up, or host how they like. Food typically includes pasta dishes of your choice, bread, salad and dessert for about 70 rowers and their coaches. The rowers go through lots of lemonade, iced tea, and water.
Thank you for your generosity of time, talent, and spirit in feeding the rowers, helping to the build the teams and making sure the regattas happen. See you on the river!